3 Key Steps To Prevent Fraud In Your JD Edwards EnterpriseOne
When you have a few hundred or maybe thousands of users logging into your JD Edwards EnterpriseOne applications – many of them handling critical financial data and transactions – fraud prevention measures are necessary. Here are three key steps you can implement to identify and prevent fraud in your JD Edwards EnterpriseOne applications.
Step 1: Identify The Gaps In Your JD Edwards Security
Securing your JD Edwards EnterpriseOne applications can be complex, especially since there are multiple routes by which users can access these applications. To prevent fraud and enhance security, you need to know what exactly users can access and the authorizations they possess.
So, the first step is to gain a complete view of all the users, the roles assigned to each user, the authorizations associated with individual roles, and how these authorizations are being used. Analyzing this information enables you to identify vulnerabilities created, overprovisioning, access risks, and compliance gaps.
Step 2: Implement And Maintain Segregation Of Duties (SoD)
Once you have a complete view of access and authorizations, the next step in preventing fraud is to have a detailed SoD policy in place. Segregation of Duties allows you to break down your workflow and implement checks at critical stages to prevent fraud. It decentralizes the power of approvals to ensure authorizations cannot be misused with malicious intent or for personal gain.
Once SoD has been implemented within your JD Edwards EnterpriseOne environment, running regular audit reports to identify users with access rights that violate your SoD policy is a crucial step. Since user roles keep changing over time, regular SoD audits enable you to maintain compliance. Where SoD conflicts are found, your internal audit team has to drill down to investigate and remediate the issues or, if appropriate, apply fully documented mitigating controls.
Step 3: Ensure That Your Reporting Is Current And Accurate
Reporting is an important part of any audit. Reports enable you to analyze data, gain insights, monitor progress, and provide evidence. However, using spreadsheets and manual checks is cumbersome and time-consuming. In addition, spreadsheets are notoriously prone to error, making them unreliable. Also, any changes made within spreadsheets can’t be audited.
An effective reporting tool enables you to slice and dice results for easier analysis, prioritization, and remediation. It also records changes in real-time and takes into account any SoD mitigations, thereby avoiding false positives. Lastly, detailed reports provide auditors with the evidence they need to prove compliance.
JD Edwards EnterpriseOne Fraud Prevention With Appsian
Segregation of Duties (SoD) controls are an important tool to prevent fraudulent activity or satisfy auditors’ demands. Unfortunately, JD Edwards EnterpriseOne contains no native functionality to help manage SoD or facilitate compliance reporting.
Appsian’s Audit Manager enables you to maintain an SoD model within the JD Edwards EnterpriseOne environment and runs regular checks to identify users with access permissions that might violate your SoD policy. It provides the ability to drill down to investigate any SoD conflict issue and remediate it with accurate information or, if appropriate, apply fully documented mitigating controls.
Download the Appsian Audit Manager datasheet to learn how you can control key fraud risks within your JD Edwards EnterpriseOne environment.